How to clean an office building

How To Clean Offices
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Are you curious about the commercial cleaning business?  Want to know what it takes to be timely, clean efficiently, and make sure that every task is completed?  It is not difficult to learn this trade.  It does, however, require focus and intentionality, believe it or not.  Here are 2 best practices that will show you how to clean an office building.


There are all types of office cleaning tips and tricks that you can easily search for online.  You can quickly get access to cleaning lists, guides and procedures at the click of a mouse.  Having lists like these are great especially if you’re just starting your office cleaning service business.


One good office cleaning template to start with is Customer Profile Worksheets.  You can grab your FREE PRINTABLE HERE.


As you grow your cleaning business, you’ll learn how to customize cleaning services for each location.  After all, each office or office building is different and will require different needs.  And that’s exactly what these client profile printables will do.

  1. You can keep track of each of your commercial office cleaning maintenance weekly schedule.
  2. You can keep the cleaning supplies list for each location.
  3. You’ll have the square footage for each individual office, rest room, break room, meeting and conference rooms, and all halls and entrances.


Having a good Customer Profile Worksheet for each office building you clean is  very important.

The 2 best practices to commercial office cleaning

window squeegee how to clean an office

First, create an office cleaning strategy that your janitorial cleaning service can handle.


An office cleaning strategy is when you try to complete all tasks that you can with a timely, thorough, and highly efficient method.


Knowing this, you should make adjustments per office location because no 2 offices are just alike.  So, you must develop a cleaning strategy to ensure proper cleaning at every visit.

Here are three considerations when making a cleaning procedure for each of your commercial cleaning customers.

  1. Decide if you want to clean by task. Such as, clean all the bathrooms first.  Then collect trash while dusting and wiping all areas.  Next, vacuum all carpet.  Then mop floors.
  2. Make a decision if you want to clean by floor/ level or area. Maybe you’ll want to clean everything on the upper level and work your way down to the lower levels.  That would make sense too.  Or, maybe you would want to clean the front area and work your way back to the back door to exit. (This would be for one level offices).   However you chose, the cleaning system is up to you.
  3. In a situation of certain office designs, you may want to complete all tasks literally working in a circular motion. Starting at the janitor’s closet, working around the entire office, performing all cleaning tasks, and then ending at the janitor’s closet.


Whatever the case may be, it is important to develop a cleaning strategy.  It will prevent missed cleaning tasks and will help you to clean an office fast!


Second, create an office cleaning checklist


Checklists for janitors to clean office buildings are a fantastic tool for each and every office!


Again, checklists are essential, especially when starting your professional janitorial service.  These lists will allow you to write down the cleaning supplies you are low on AND report any mishaps to the building manager.

When constructing these customized checklists to clean office buildings, brainstorm these objectives.

  1. Janitorial cleaning checklists are created to make sure you never miss a cleaning task.  They keep you and your staff accountable.
  2. You will want to use these sheets at every cleaning to check off what has been cleaned.  These sheets should allow you to make notations of cleaning material you may need.  It’s also a good thing to jot down any light repairs that you see while cleaning.
  3. The checklists come in handy when you want to keep track of a more comprehensive cleaning schedule for your customers by outlining daily cleaning, weekly cleaning, monthly tasks, and quarterly deep cleaning per area.



Cleaning check off lists are also a fantastic way to upsell cleaning.  Upselling is a way to make additional money for providing extra cleaning services that were not outlined on your original cleaning agreement. These cleaning tasks can be anything from window washing, large equipment cleaning to carpet cleaning.



In fact, to give your office cleaning customer a much better experience, enter the DEEP CLEANING CHALLENGE!


This deep cleaning challenge is not a contest.  The challenge is to see how much more you can clean for each customer by providing additional office cleaning tasks at an additional fee.


You make more money from the additional cleaning tasks.  Your customers get a better experience.






The objective of these two best practices for cleaning offices, (a cleaning strategy and customized cleaning checklist), is to finish in a timely manner while efficiently cleaning either with a team or solo.  And, adhering to a customized cleaning schedule.



Just one more thing I would like to share with you.  I started my office cleaning company when I was 20 years old.  No experience what so ever!  But with practice and hard work, I built up my business to 6 figures by the time I met and married my husband Elbert, who then partnered with me, only 7 years later.  Together, we ran our cleaning business providing residential cleaning, commercial cleaning, and post construction clean-up and scaled it to mid-6 figures.


Trust me, if I can do that, you can too!


Cleaning office buildings is all about strategy.  It is about being intentional with everything.  So, develop strategic practices with everything. With your marketing, cleaning procedures, and hiring staff.


Create detailed customized cleaning procedures for every office that you provide professional janitorial services.  And, be sure that as you do that, create cleaning check off lists.  Incorporating these two best practices is how to clean offices.



“Strategy without tactics is the slowest route to victory. Tactics without strategy is the noise before defeat.”   —Sun Tzu


Until next time,

Happy cleaning!!



Creator of A Janitor’s Story®.  I started my office cleaning side hustle at 20 years old. Years later, with the partnership of my husband and our amazing staff, my business grew to mid-six figures and fulfilled my wildest dreams!  Now, 27 years STRONG, I’ve retired, and I help aspiring entrepreneurs to START and GROW their house and office cleaning service businesses to achieve their biggest dreams.  I’d like to help you do the same.


Click here to join my email list for constant inspiration, deals and special offers EXCLUSIVELY for new cleaning business solopreneurs and small cleaning teams.  I look forward to meeting you inside!



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    1. says:

      You are so very welcome! And, thank you for the compliment. ~ Stacey

  1. Thank you. Very nice job! Get into a daily routine of office cleaning will help your organization provide a comfortable, healthy and friendly working environment.

    1. says:

      THANKS YOU and you’re welcome. You routines are very important.

  2. Thank you for these tips, Stacey! I love the idea of using checklists to not only help yourself stay on track, but also using them to upsell services! This will come in handy with our commercial cleaning services!

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