How to professionally clean commercial office buildings

How To Clean Offices
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Are you curious about the commercial cleaning business?  Want to know what it takes to be timely, clean efficiently, and make sure that every task is completed?  It is not difficult to learn this trade.  It does, however, require focus and intentionality, believe it or not.  Here are 2 best practices that will show you how to clean a commercial office building.


There are all types of office cleaning tips and tricks that you can easily search for online.  You can quickly get access to cleaning lists, guides and procedures at the click of a mouse.  Having lists like these are great especially if you’re just starting your commercial office building cleaning service business.


One good office cleaning template to start with is Customer Profile Worksheets.  You can grab your FREE PRINTABLE HERE.


As you grow your cleaning business, you’ll learn how to customize cleaning services for each location.  After all, each office or office building is different and will require different needs.  And that’s exactly what these client profile printables for your cleaning business will do.

  1. You can keep track of each of your commercial office cleaning maintenance weekly schedule.
  2. You can keep the cleaning supplies list for each location.
  3. You’ll have the square footage for each individual office, rest room, break room, meeting and conference rooms, and all halls and entrances.

And as a bonus with these sheets, you’ll get a sample of weekly, monthly, and quarterly cleaning task list.


Having a good Customer Profile Worksheet for each office building you clean is  very important.

The 2 best practices to commercial office cleaning

window squeegee how to clean an office

First, create an office cleaning strategy that your janitorial cleaning service can handle.


An office cleaning strategy is when you try to complete all tasks that you can with a timely, thorough, and highly efficient method.


Knowing this, you should make adjustments per office location because no two offices are just alike.  So, you must develop a cleaning strategy to ensure proper cleaning at every visit.

Here are three considerations when making a cleaning procedure for each of your commercial cleaning customers.

  1. Decide if you want to clean by task. Such as, clean all the bathrooms first.  Then collect trash while dusting and wiping all areas.  Next, vacuum all carpet.  Then mop floors.
  2. Make a decision if you want to clean by floor/ level or area. Maybe you’ll want to clean everything on the upper level and work your way down to the lower levels.  That would make sense too.  Or, maybe you would want to clean the front area and work your way back to the back door to exit. This is ideal for one level office buildings.
  3. In a situation of certain office designs, you may want to complete all tasks literally working in a circular motion. Starting at the janitor’s closet, working around the entire office, performing all cleaning tasks, and then ending at the janitor’s closet.


However you chose to your commercial office space, the “strategy” is up to you.


Whatever the case may be, it is important to develop a cleaning strategy.  It will prevent missed cleaning tasks and will help you to clean an office fast!


Second, create an office building cleaning checklist


Checklists for janitors to clean office buildings are a fantastic tool for each and every office!


They are essential, especially when starting your professional janitorial service.  These lists will allow you to write down the cleaning supplies you are low on AND report any mishaps to the building manager.  They’re more powerful than just checking off tasks as you move in the building.

When constructing these customized checklists to clean office buildings, brainstorm these objectives.

  1. Janitorial cleaning checklists are created to make sure you never miss a cleaning task.  They keep you and your staff accountable.
  2. You will want to use these sheets at every cleaning to check off what has been cleaned.  These sheets should allow you to make notations of cleaning material you may need.  It’s also a good thing to jot down any light repairs that you see while cleaning.
  3. The checklists come in handy when you want to keep track of a more comprehensive cleaning schedule for your customers by outlining daily cleaning, weekly cleaning, monthly tasks, and quarterly deep cleaning per area.



Cleaning check off lists are also a fantastic way to upsell cleaning.  Upselling is a way to make additional money for providing extra cleaning services that were not outlined on your original cleaning agreement. These cleaning tasks can be anything from window washing, large equipment cleaning to carpet cleaning.



In fact, to give your office cleaning customer a much better experience, enter the DEEP CLEANING CHALLENGE!


This deep cleaning challenge is not a contest.  The challenge is to see how much more you can clean for each customer by providing additional office cleaning tasks at an additional fee.


You make more money from the additional cleaning tasks.  Your customers get a better experience.






The objective of these two best practices for cleaning offices, (a cleaning strategy and customized cleaning checklist), is to finish in a timely manner while efficiently cleaning either with a team or solo.  And, adhering to a customized cleaning schedule.



Just one more thing I would like to share with you.  I started my office cleaning company when I was 20 years old.  No experience what so ever!  But with practice and hard work, I built up my business to 6 figures by the time I met and married my husband Elbert, who then partnered with me, only 7 years later.  Together, we ran our cleaning business providing residential cleaning, commercial cleaning, and post construction clean-up and scaled it to mid-6 figures.


Trust me, if I can do that, you can too!


Cleaning commercial office buildings is all about strategy.  It is about being intentional with everything.  So, develop strategic practices with everything. With your marketing, cleaning procedures, and hiring staff.


Create detailed customized cleaning procedures for every office that you provide professional janitorial services.  And, be sure that as you do that, create cleaning check off lists.  Incorporating these two best practices is how to clean offices.



“Strategy without tactics is the slowest route to victory. Tactics without strategy is the noise before defeat.”   —Sun Tzu


Until next time,

Happy cleaning!!



I grew my office cleaning side hustle into a ½ million-dollar corporation with the partnership of my husband and our amazing staff. In 2020, I retired my service-based business to shift my focus and passion from serving cleaning clientele to serving cleaning business owners.


Utilizing my 27+ years’ experience, I offer free and paid products exclusively for cleaning business owners and cleaning side hustlers at A Janitor’s Story® Website and my VIP Group Coaching Membership App.


I’ve served other cleaning pros by helping them to turn one time cleaning jobs into high paying recurring customers, create excellent client retention practices, develop hiring systems that really work, build marketing techniques that convert and so much more.


If this is a place you’d like to explore, I’d love to serve you too. Simply sign up to my free weekly email newsletter for tips and inspiration. I can’t wait to meet you inside.



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  1. South West Cleaning says:

    Keep up the great work! Thank you so much for sharing a great posts.

    1. says:

      You are so very welcome! And, thank you for the compliment. ~ Stacey

  2. Scarlet Aaron says:

    Thank you. Very nice job! Get into a daily routine of office cleaning will help your organization provide a comfortable, healthy and friendly working environment.

    1. says:

      THANKS YOU and you’re welcome. You routines are very important.

  3. Thank you for these tips, Stacey! I love the idea of using checklists to not only help yourself stay on track, but also using them to upsell services! This will come in handy with our commercial cleaning services!

  4. Rachel Frampton says:

    Well, I agree with you that commercial spaces should have a janitorial cleaning checklist that may help guide them with the cleaning tasks. It’s also a good thing that you discussed here the importance of cleaning the dirtiest part of the room first. In my point of view, office spaces must hire a cleaning service that will keep their facilities organized and tidy.

    1. Stacey Freeman says:

      Thanks Rachel, I’m glad that you agree!

  5. rachel frampton says:

    If I had a commercial building, I would make sure to hire a janitorial service that will be able to clean the space and make it better. Anyhow, I also appreciate your suggestion of a weekly cleaning schedule. It’s a good thing that you clarified here the importance of cleaning its front area first.

    1. Stacey Freeman says:

      Thanks so much Rachel. I have always felt that was important.

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